Volunteering in London > London Deeds > One Young World > One Young World 2019 London- Logistics

Signups closing in 3 months

One Young World 2019 London- Logistics

Tuesday, October 22, 2019, 7:00 AM -
Friday, October 25, 2019, 11:45 PM
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Signups closing in 3 months

As a One Young World volunteer, you will be required to be flexible in your willingness to take on your assigned role, and you may be assigned to multiple roles throughout your placement. Your role will be allocated based on your availability given in the form below, as certain tasks will be taking place at various points throughout the Summit. 

Please note, we cannot guarantee you the following during your placement:

  • We cannot guarantee you will be allocated to a specific role based on your selected preference or skill set 
  • We cannot guarantee you will remain in the same role throughout your placement
  • This application does not guarantee your place on the volunteer programme. You will be notified after your form has been submitted and reviewed as to your success. We are inundated with applications each year, and while we would love to accept everyone, unfortunately places are limited 
  • It important to note that throughout your placement we cannot guarantee you will be able to watch the Summit content. Some roles may be based off site and around various venues in London. If you are only interested in volunteering as a way of seeing certain speakers, please do not apply because you might be disappointed 

If you are a flexible, dedicated and passionate individual then we are looking for you to help make London 2019 our best Summit yet!

Roles

  • Airport Meet & Greet
    Monday, October 21, 2019, 5:00 AM -
    Tuesday, October 22, 2019, 5:00 PM
    ● Outgoing, confident, reliable – will need to be alert and aware of the incoming
    flights and meet all delegates in Arrivals and direct/take to the waiting transfers
    (most likely directing delegates to the underground and/or buses)
    ● Ensure that the transfers are in place and have direct contact with the drivers –
    mobile numbers – Logistic Team Leader
    ● Ensure that the Transfer Hosts are in position and can assist with directing to the
    waiting transfers – coaches, limousines, cars
  • Logistic Hosts
    Monday, October 21, 2019, 7:00 AM -
    Friday, October 25, 2019, 10:00 PM
    ● Outgoing, confident, reliable – to ensure that the correct delegates are on the
    correct transport to the correct hotels, venues, locations throughout the event
    ● Ensure that the transfers are in position at the correct timings, dates
    ● Some experience as ‘Tour Guides’ would be a bonus
    ● Flexibility to be at all sites- core and evening
  • VIP Hosts (Logistics, hotel, onsite, green room)
    Monday, October 21, 2019, 7:00 AM -
    Friday, October 25, 2019, 10:00 PM
    ● Meet and Greet VIPS, at airport, VIP hotel, various venues ensure the car is ready
    and escort VIP to waiting transfer
    ● Work closely with the Logistics Manager / VIP Managers
    ● Ensure all the driver details are on hand to contact if and when cars are needed
    ● Assist with check-in and troubleshooting
    ● Diplomatic, hardworking, enthusiastic, confident, eloquent, patient
    ● Good interactive skills, initiative – be confident to introduce delegates to
    Counsellors for interview/chats in the Green Room (Lists and Agenda will be given
    to them)
    ● Information Point – a good knowledge of the event and the Agenda required
    ● Good common sense to work in the Green room for organising catering and
    managing Counsellors during and after their sessions on stage
  • Hotel Hosts
    Monday, October 21, 2019, 7:00 AM -
    Friday, October 25, 2019, 10:00 PM
    ● Outgoing, enthusiastic, hardworking, be able to work alone and use own initiative
    ● Will need to assist with the check in process, ensure that the delegate knows
    location of the room and have everything they need
    ● To attend the Welcome Desk in the Hotel and be a point of contact throughout the event
    ● Have a good knowledge of the event and the Agenda – Information Point for the
    delegates
    ● Direct contact with the Transfer company – drivers to ensure that the transfers are
    in position according to the Logistics Plan (most likely car will only be used for
    accessibility requirements)
    ● Director contact with the the Logistics Team Leader / Logistics Manager and ensure
    delegates leave on time to walk to the venues
    ● Ensure a good rapport with the Hotel Reception Staff to ensure that all is ok with
    the rooming allocation, may have to instigate room drops
  • Opening Ceremony Flag Team
    Monday, October 21, 2019, 7:00 AM -
    Friday, October 25, 2019, 10:00 PM
    ● Good knowledge of the World Countries Flags (x196) – confident, outgoing – to be
    in control of the flags for Opening Ceremony and to position in the next venue
    ● Must ensure that all flags are returned and accounted for during and after the event
    ● Assist with the flag rehearsal
    ● Assist with directing flag bearers during the ceremony. Might need to step in for
    missing delegates to wave country flag
    ● Will need to assist with transporting flags to various locations during the event
  • Closing Ceremony
    Monday, October 21, 2019, 7:00 AM -
    Friday, October 25, 2019, 10:00 PM
    ● Will need to assist with the ribbon ceremony- distribution and programme
    ● Good timekeeping and crowd management
    ● Signage and directions in and out of venue
    ● Guidance and FAQs for after party
  • Venue Hosts, Meet & Greet, Directional, Information Desks
    Monday, October 21, 2019, 7:00 AM -
    Friday, October 25, 2019, 10:00 PM
    ● Outgoing and confident, Information Point – good knowledge of event and the
    Agenda required
    ● Must know all information with regards to event, locations, Agenda – venues (Key
    role)
    ● Hosts to operate the lifts
  • Registration
    Monday, October 21, 2019, 7:00 AM -
    Friday, October 25, 2019, 10:00 PM
    ● Good understanding of the English Language, also advantages if also speaks other
    languages – Spanish, French, Italian, Mandarin, German, Arabic
    ● Will need to work quickly on registering the delegates, small IT knowledge
  • Breakout, Room Monitors, Keynote Seating
    Monday, October 21, 2019, 7:00 AM -
    Friday, October 25, 2019, 10:00 PM
    ● Small IT knowledge – outgoing, confident – be confident to seat the delegates to
    ensure all chairs are taken. Will need to work on the Q&A (Question and Answer)
    on the side stages – be confident to give the microphone to the delegate and take
    it back when the question has been asked.
    ● Translator Distribution at the doors for each session
    ● Keynote Seating – Needs to be confident and assertive to assist with the seating of
    the delegates
  • Press Assist, Exhibition Support
    Monday, October 21, 2019, 7:00 AM -
    Friday, October 25, 2019, 10:00 PM
    ● Conscientious, outgoing, be able to work alone and use own initiative
    ● Outgoing, personable character to engage with the delegates to bring them onto
    the stand/booths

About One Young World

The global forum for young leaders. One Young World 2019 London.